Our Client is an independently owned and operated company that works exclusively with clinical trial materials.  The UK site provides secondary packaging, labelling and distribution of clinical trial supplies for sponsor company organisations. Their facility near Reading serves as the packaging and distribution hub for clinical trial materials to Europe and the rest of world.

They are now seeking an Office Manager to join their dynamic team.  This position is a part-time permanent role (20 hours per week) and will be site based near Reading, Berkshire.

Job Purpose

• This position is responsible for managing smooth working of the office and supporting the Operations and Quality team in the overall management and maintenance of the facility, procurement, service contracts and site visitor arrangements. 
• The role also involves onboarding staff.

Key Areas of Responsibility

• Facilities Management activities with booking appointments with maintenance service providers in accordance with the planned preventative maintenance schedule, and that maintenance is conducted to the appropriate standard.
• Ensure that contracts for GMP and non GMP vendors are managed and updated as required.
• Liaise with utilities providers, landlord and maintenance contractors to ensure that the facility is serviced and maintained appropriately.
• Manage procurement of day-to-day consumables and one-off items for the facility.
• Work with the finance department to raise purchase orders as needed.
• Support Managers with staff 1st Day induction and onboarding.
• Manage client / vendor on site visits by ensuring the meeting rooms are booked, prepared to the agreed standard, and lunch / refreshments are available.
• Arrange travel for UK/BV and US company employees as required, ensuring door to door arrangements are in place.
• Managing general enquiries either phoned or e-mailed into the office.
• Manage incoming postal correspondence and direct accordingly.
• Manage the office petty cash system, as applicable.
• Ensure a culture of safe working by observing and promoting observance of all relevant Health and Safety SOP’s and practices.

Qualifications and Experience

• Educated to GCSE level including English and Maths
• Previous Office Management experience is desirable.
• Excellent English reading and writing skills.
• Excellent communication skills.
• Excellent mathematical skills.
• Strong attention to detail.
• Familiarity with cGMP’s is desirable.
• Familiarity with the pharmaceutical industry desirable.

In return our client is offering a basic salary of £37,500 per annum pro-rata plus benefits. (Salary is negotiable and dependent on experience).

Please send your C.V to Lorraine Roger, Director at Atom Recruitment Ltd.